GPEF – Graduate Program Enhancement Fund

2010 GPEF Application

What is the Graduate Program Enhancement Fund?

Every year, the university returns a proportion of graduate student tuition to the WFSC department, based on graduate student enrollment in WFSC graduate courses. The university stipulates that the department should spend funds to enhance its graduate program. Since 1992, a committee of graduate students and faculty has provided advice to the department head about how WFSC should spend its funds.

The Graduate Program Enhancement Fund (GPEF) Committee

This year’s committee members include:

If you are interested in serving on the committee, please contact the GPEF chair.

Use of Funds

Use of funds varies from year to year, depending on results from questionnaires. The committee spends money primarily to provide travel grants to graduate students for professional meetings, so they can present their research. Also, the committee uses the money to purchase computer equipment for graduate computer labs in Old Heep and Nagle Hall, invite speakers, assist TAs, help pay page charges for graduate student publications, and improve graduate student carrels.

Please direct all comments or questions regarding GPEF funds to one of the GPEF co-chairs or committee members listed above.

TRAVEL AND PRESENTATION GRANT APPLICATION GUIDELINES

Graduate students in WFSC who are enrolled at the time of a meeting in which they plan to present a paper or poster are eligible to apply for funds to assist with meeting expenses including registration, travel, lodging, meals, slide developing, and poster printing in the Landscape Information Systems Lab in Nagle Hall (Logo of the Wildlife and Landscape Information Systems Lab to be placed on posters printed on the plotter), only if other sources of funding are not available to the student for travel to meetings.

The maximum amount awarded to a student per fiscal year or per meeting will depend upon the amount of funds allocated to GPEF. Please contact a GPEF committee member to inquire about the maximum amount to be awarded.

The amount available to students is subject to change based upon available funds at the discretion of the GPEF committee during a fiscal year.

Since GPEF funds are limited, students with other sources of funding for travel to meetings must utilize those funds first.

All application packages must include an electronically submitted GPEF Travel and Presentation Grant Application.

A copy of the abstract (with title), documentation of meeting registration cost (e.g. meeting (pre)registration form), documentation showing abstract acceptance, and a statement regarding additional funding sources must also be emailed to a GPEF committee co-chair. The statement of funding may be submitted in the form of a signature from the applicant’s advisor on the application form or an email statement sent from the applicant’s advisor to the GPEF committee chair.

In addition, the student’s faculty advisor must submit an email to the above address stating that they approve of this request and that no other source of funds is available.

Instructions

All travel and presentation grant application packages must be submitted electronically on or shortly before the deadline using the form linked below (specific instructions included).

Deadlines for submission (based on fiscal calendar (FY) Sept.-August):
FY Quarter 1 Deadline is August 1 for
Meetings from Sep. 1 – Nov. 31 within or outside the continental U.S. and
Meetings from Dec. 1 – Feb. 28 outside the continental U.S.

FY Quarter 2 Deadline is November 1 for
Meetings from Dec. 1 – Feb. 28 within or outside the continental U.S. and
Meetings from Mar. 1 – May 31 outside the continental U.S.

FY Quarter 3 Deadline is February 1 for
Meetings from Mar. 1 – May 31 within or outside the continental U.S. and
Meetings from June 1 – Sept. 30 outside the continental U.S.

FY Quarter 4 Deadline is May 1 for
Meetings from June 1 – Aug. 31 within or outside the continental U.S. and
Meetings from Oct. 1 – Dec. 31 outside the continental U.S.

Note:  Applications for meetings outside continental U.S. may be submitted early as stated above to allow additional time for making travel arrangements.   See form for detailed instructions on airline ticket purchases.

PAGE-CHARGE GRANT APPLICATION GUIDELINES

Graduate students in WFSC who are enrolled at the time of acceptance of a manuscript for publication on which they are first author are eligible to apply for funds to assist with associated page-charges, if no other source of funds is available to the student.

  • The maximum amount requested per fiscal year for page-charges will vary according to the amount of funds allocated to GPEF. Please contact a GPEF committee member to inquire about the maximum amount to be requested.
  • The amount available to students is subject to change based upon available funds at the discretion of the GPEF committee during a fiscal year.
  • Page-charge funds are available on a first-come, first-serve basis, as the committee can only budget a small amount for this purpose each year.
  • Since GPEF funds are limited, students with other sources of funding for publication costs must utilize those funds first. Many journals wave page charges for graduate students.

Instructions

All page-charge grant application packages may be submitted electronically at any time using the form linked below, allowing time for review by the committee and processing by the WFSC accounting office.  

  • All application packages must include an electronically submitted GPEF Page-Charge Grant Application (this will be highlighted as a link to the form which will be filled out online and has a “submit” button).  The student should also send an email to one of the GPEF committee co-chairs to let them know that a page-charge grant application has been submitted electronically, as the GPEF email is only checked frequently around quarterly deadlines for travel grants.
  • A copy of the accepted manuscript, a copy of the letter from the journal editor stating the manuscript has been accepted, and documentation of cost for page-charges must also be submitted at time of application.  This portion of the package can be mailed to one of the GPEF committee co-chairs.
  • In addition, the student’s faculty advisor must submit an email to a GPEF committee co-chair stating that they approve of this request and that no other source of funds is available.

Note:  A copy of the page-charge invoice and galley proofs will be required for payment to be made, but is not required at the time of application.

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